When booking a big-budget wedding, there are a number of things you should know. These include minimum headcounts, Open bar costs, Stationery budget, and Overtime costs. Having a good idea of these costs will help you make a smart decision and avoid overspending.
When you’re booking a venue for a big-budget wedding, you’ll need to consider the minimum and maximum guest counts. Depending on the venue, your total guest count can affect the cost of everything from food and drinks to favors. Many hotels and venues have minimums for rooms and catering, and failing to meet these minimums can result in penalties.
A small-budget wedding has fewer than 50 guests, whereas a big-budget wedding can have up to 300 people. It’s important to consider your budget when making your guest list, since a larger budget allows you to customize the details of your wedding.
An open bar can make your wedding reception a party or an elegant affair. Whether you are having a Great Gatsby-themed wedding or are planning a traditional reception, you’ll want to have plenty of drinks for your guests. Depending on the number of guests, you might also want to provide bartenders. These professionals can prevent guests from over-indulging and help keep the party in check. While the expense of hiring bartenders isn’t cheap, it’s worth it to ensure that your guests drink responsibly.
Another major benefit of open bars is that they keep guests moving. Guests don’t have to dig through their wallets to pay for a drink, which means the line moves quicker and guests are able to spend more time celebrating. However, an open bar also can lead to overindulgence, so you might want to limit the open bar or set up a drink ticket system.
Wedding stationery can quickly get out of control, so it’s essential to know exactly how much you can spend on the stationery you need. Wedding invitations, for example, can be expensive, and delivery fees can add up if you have to order from several suppliers. You may also need to pay more to post your invitations, especially if you’re choosing embellishments that are bulky.
In addition to invitations, you may also want to consider ordering Save the Date cards and menu cards. While not officially an invitation, they provide your guests with the names of the bride and groom and the date of the ceremony. These cards are helpful for guests who may live far away or are unfamiliar with the couple. Save-the-date cards are also handy for couples getting married overseas.
When you are booking a big-budget wedding, you should factor in overage costs. Many vendors charge a fee for setting up and breaking down the event. This includes gas to the venue and labor costs to put everything in place and take it down. Make sure to ask for a detailed price breakdown before signing on the dotted line.
Wedding professionals all over the world agree that it is crucial to read the fine print and understand what is included in your package. This way, you can avoid surprises that may leave you liable for extra costs.
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